Calculations for project applications
Calculating salary costs
Indirect costs
EU-projects
Procedures for purchase
Representation
Scholarships
Business trip
Contacts for economy

Financial administration matters

Calculations for project applications

• Grants (VR etc) Find template here.

• Commissioned research (contract research) Find template here

Calculating salary costs

Current level (2013) of social charges on net salary is 49,4% for the University.

This means salary cost is calculated as: Monthly salary rate times 1,494.

Indirect costs

Current percentages (2013):

• Education: Indirect costs (not incl. premises), 102,0 % on direct costs (not including depreciations and premises) (Univ: 23,8 %, Fac: 27,4 % & Dept: 50,8 %)

• Research: Indirect costs (not incl. premises), 30,0 % on direct costs (not including depreciations and premises) (Univ: %, Fac: % & Dept: %)

Please note: From 2011 premises are recorded as a direct cost. For applications/simulations you can get the cost applicable form your administrator.

EU-projects

If you need help with financial issues concerning EU-projects, you should contact Patrik Armuand for assistance. For example budget calculations or question regarding what is an eligible cost according to EU.

Procedures for purchase

• When ordering, enter your name and institution reference code 106
• Billing Address (lease note: new address):

Uppsala University
FE 112
838 80 Hackås

VAT: SE202100293201
Organization number: 202100-2932
Organizational unit / reference code: 106

• Purchase of office supplies etcetera is normally done by our department technician. The Department provides a standard range of office supplies.
• Purchase of computers and peripheral devices are generally made by our system administrators.
• The department has customer numbers for purchase of literature, travel agency services, train tickets, taxis etcetera. To get the customer number (-s), contact your financial administrator.
• NOTE: Remember that all purchases must be approved by your manager before making an order.

Representation

Remember that you will only get reimbursed for cost up to the allowable limits for representation. Tipping is a private choice and is not considered as an allowable cost by Skattemyndigheten. This means that you will not get reimbursed for any tip that you have paid.

• Maximum amount for external representation is 650kr per person including VAT .

• Maximum amount for internal (christmas lunch etc) representation is 445kr per person including VAT.

Remember that you have to state the reason for your representation on the receipt. You must also remember to submit a list of participants. For more information around representation you can try this link (in Swedish).

Scholarships

Information about scholarships (in Swedish).

Business trip

It would be welcomed if all employees filled in this form (in Swedish) before going on a business trip. In case you don't have project money, you must fill it in. The form shows that the trip is ordered and approved by supervisor or head of division/head of department.
Fill in information about what project (etc) that pays for the trip and if there is a limit in compensation, for example reduced level of allowance for expenses. The employee must have medical insurance card from Kammarkollegiet (supplied by the department) and and a EU-card (medical insurance certificate - Europeiska sjukförsäkringskortet, which can be ordered electronically from Försäkringskassan).
Leave the filled in form to one of the economy administrators.

Contacts for economy

Patrik ArmuandDept. of Information Technology, DoCS and CSD

Lena Nordström Visual Information and Interaction and UPPMAX

Carina Lindgren Scientific Computing

Katarina Lindroth SysCon