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Department of Information Technology

Procurement and purchasing

All purchases we make as university employees must follow the rules of the Swedish Public Procurement Act (Lagen om offentlig upphandling, LOU; SFS 2007:1091). This applies to all purchases, even if it's small amounts. This applies both to the purchase of goods as well as the purchase of services.

In order to be able to get an overview of resources and hardware, we all need to follow the same procedure at procurement. This makes it easier to keep the inventories up to date and it greatly eases warranty-issues too.

All hardware and stuff must be ordered using our request system and nearly each and every case must get an OK in some form by the persons responsible for the money before an order can be placed! Add information about which division you belong to already when filing the request then it will be easier, too.

How-to

  • File a normal request.
  • Choose a good subject - like a mini-summary. "Procurement of a MacBook Pro" does say more than "I need a computer".
  • Write an explanation of what you want us to buy. If you haven't checked in the Produktwebben it is even more important to be clear and precise in specifying your wants and needs so that the people handling the procurements can match products to suit you.
  • Include information about which project or who is going to pay
  • Do not forget which Operating System (OS) you want.
  • Add information about which division you belong to.
  • When you receive a confirmation email with a tracking number, please reply to that email and include the person or the persons at your part of the department "who has to shell out the money" on the CC-line.
  • Give these persons some hint so that they post a definite OK (or something along those lines "yes, order this for NN" is also ok). Before we have this explicit OK it cannot be ordered according to the rules!
  • Now the staff handling procurements should have everything they need to go on with the process.
  • You can check at Produktwebben https://produktwebb.uu.se/inkop/ to get an idea of what is procurable.

Please note:

  • We want "3-year warranty/support, Next-business-day-onsite" on all computers.
  • If possible, avoid Dell XPS, as we have bad experiences with them.
  • We are unable to customize Lenovo-computers due to the limitations of our agreement.
  • Do not select the Spectre and Pavillion, it is for home users.
Updated  2020-11-09 13:44:20 by Joel Fredrikson.